Forms
- Accidental Injury Report
- To report ANY non-UC work related injury that occurred on-campus
- Property Loss Report
- To report damage to or loss of UC property
- Vehicle Accident Report
- To report damage or loss of UC vehicle
- Third-Party Claim Form
- This form should be completed by anyone wishing to file a claim with the University
- Fine Arts-Permanent Collections Schedule of Changes Form
- Use this form to document and request changes (additions, removals, or updates) to existing permanent fine arts collections.
The following forms are not collected by the Office of Risk Services. Here are instructions for departments to accessibly collect these documents.
- Authorization to Consent to Treatment of Minor
- Volunteer's Code of Conduct
- Photo and Video Release
- Registered Student Organization (RSO) Waiver Form
- Domestic Transit Prior Approval Form (pending)
Event Waivers
When Event Waivers Are Required
Event waivers are written agreements that say the sponsor of an activity will not be liable for harm suffered by participants. Although event waivers are primarily legal tools, they also serve an educational purpose by making people think about the potential risks of an activity. Often that's all it takes to get people to avoid accidents.
Campus departments should use event waivers whenever they supervise an event that includes any of the following:
- Physical activity (hiking, dancing, performing, etc.)
- Travel to an off-campus site
- Minors
How Event Waivers Must Be Used
Event waiver forms must be used in the exact format provided. They cannot be reduced to fine print or re-worded. Appropriate information should be inserted in the blanks before the participant signs.
Anyone who refuses to sign an event waiver prior to the activity may not participate in the activity. Nor may the individual alter or delete any language in the waiver.
Event waivers cannot be signed by minors. Activity participants under 18 must have a waiver signed by a parent or legal guardian.
Employees acting in the course and scope of employment do not need to sign event waivers. However, if employees are participating in a non-work activity, they do need to sign a waiver. (Example: employee comes to Cal Day and tries the climbing wall.) Spouses, children, or friends joining employees on field trips do need to sign waivers.
Students doing coursework do not need to sign waivers for activities required by the class. However, if students are participating in a non-course-related activity, they do need to sign an event waiver.
Event waivers must be stored by the department supervising the activity for at least three years after the activity ends. Event waivers signed on behalf of a minor must be retained for three years after the activity ends or until the minor turns 20, whichever is longer. Waivers may be scanned and stored electronically to eliminate space concerns.
Here are instructions for departments to accessibly collect these documents.
Important: Departments that do not use waivers when appropriate may have to contribute to claim or lawsuit settlements that arise as a consequence.
Event Waiver Forms: