In accordance with Regents' Business & Finance Bulletin BUS-63, the Office of Risk Services reviews and approves the insurance and indemnification language in all campus contracts. (CLICK HERE to learn more about the campus contracting process.)
Who Can Sign Contracts
Unless you have delegated authority, you MAY NOT sign contracts!
Here is a list of offices delegated to sign the most common types of contracts on behalf of The Regents:
|Type of Contract||Delegated Authority|
|Direct-to-Vendor Requisitions (low-value purchases)||Departmental Business Officers|
|All Other Purchase Orders||Supply Chain Management|
|Business Contracts||Business Contracts and Brand Protection|
|Affiliation Agreements with Other Academic Institutions||Executive Vice Chancellor & Provost|
|Construction Contracts||Real Estate Capital Strategies Contract Administration|
|Research Contracts with Government Entities and Private Non-Profits||Sponsored Projects|
|Research Contracts with Private Commercial Entities||Industry Alliances|
|Leases and Facility Use Permits||Real Estate Development & Portfolio|
|Travel and Entertainment Contracts||Supply Chain Management|
Waiving the Insurance Requirements in Contracts
Only Risk Services has authority to reduce or waive the insurance requirements in contracts.
The University's Business & Finance Bulletin BUS-63 states in Section III.C that "Under the terms and conditions of any contract, purchase order or other agreement, the non-University entity is required to show evidence of adequate insurance coverage by furnishing a Certificate(s) of Insurance indicating compliance with all requirements." The clear intent of this language is to avoid exposure to unrecoverable losses and discourage insurance waivers. Therefore Risk Services gives insurance waiver requests low priority and defaults to denying such requests, regardless of the exigencies a campus unit may be experiencing.
2. If the Supplier doesn't currently have insurance, departments should advise Suppliers that they may be able to purchase coverage through CampusConnexions which can be accessed here: https://ucberk.campusconnexionsuc.com/other-constituents/vendors-and-contractors/vendor-liability.html.
- The cost is $750 for an annual policy that covers the work the Supplier does at any of the 10 campuses for a 12-month period from the date of purchase.
- Departments are not required, but can at their sole discretion, add all or a portion of this cost into the contract, quote, etc with the Supplier so it may independently purchase insurance coverage.
- A formal Statement of Work detailing the services the Supplier is being hired to perform, the time frame of the service, expected deliverables and department oversight
- The Supplier will need to complete the Conflict of Interest Disclosure Form and
- A valid reason for the waiver request