University Vehicles

The University's insurance program automatically covers all department-owned or -leased vehicles registered with Fleet Services. To register a vehicle with Fleet Services, contact fleet@berkeley.edu

Deductible

The deductible for vehicle damage is $500 per occurrence (regardless of the type of loss) If multiple departments are involved in an accident, the at-fault department pays the deductible.

Improper Use of UC Vehicles

Risk Services may require a contribution towards the full cost of the claim for improper use of the UC vehicle. Improper use includes:

  • Use by a driver for private purposes
  • Use by a driver with a suspended license or no license at all
  • Use by a driver under the influence of alcohol or narcotics
  • Reckless driving

Tickets

Tickets received while operating a University-owned vehicle are the responsibility of the driver, not the University.

In Case of Vehicle Damage and/or Accident

Damage Only (No Accident)

Report the damage to your supervisor and Risk Services within 3 days when you discovered the damage. 

In no event will loss or damage be reimbursed if you report it more than 12 months from the date of occurrence.

  1. Fill out a Report of Vehicle Accident Form. 
  2. Obtain an estimate from the Fleet Services list of vendors. If the accident damage is less than 80% of the actual cash value (ACV) of the vehicle, the department may authorize repairs and provide the FINAL REPAIR INVOICE to Risk Services.
  3. NOTE: If the vehicle damage exceeds 80% of the ACV it is considered a total loss. Sedgwick CMS will send a Property Damage Appraiser (PDA) to inspect the vehicle and obtain salvage bids.
  4. Provide a complete chartstring (acct-fund-org-prog) where your insurance reimbursement (less the deductible) should be deposited.

Accidents

At the scene

  • Contact Police, UCPD at (510) 642-6760 or the nearest law enforcement agency to file a police report.
  • If another party is involved, obtain contact and insurance information from all involved parties:
    • drivers' name(s)
    • license number(s)
    • registered owner(s)
    • insurance company name, address, policy number and expiration date

    If a parked vehicle is involved and the owner/driver is not present, leave department and UC driver contact information on the windshield. This is California law and must be followed.

  • Obtain facts about the injured person(s) and any damaged property. Describe and diagram the accident on the Report of Vehicle Accident Form in the glove compartment of the vehicle (it's in the Driver's Accident Reporting Packet). If the vehicle does not have a Driver's Accident Reporting Packet, contact Risk Services at risk@berkeley.edu.

  • Take photos following the accident to document the scene and vehicles involved. If you do not have a camera, ask the auto repair shop to take photos and give them to you.

  • Obtain contact information from all witnesses so they can be reached later.

After the accident

Report the damage to your supervisor and Risk Services within 3 days of the incident. 

In no event will loss or damage be reimbursed if you report it more than 12 months from the date of occurrence.

  1. Fill out a Report of Vehicle Accident Form
  2. Obtain an estimate from the Fleet Services list of vendors. If the accident damage is less than 80% of the actual cash value (ACV) of the vehicle, the department may authorize repairs and provide the FINAL REPAIR INVOICE to Risk Services.
  3. NOTE: If the vehicle damage exceeds 80% of the ACV it is considered a total loss. Sedgwick CMS will send a Property Damage Appraiser (PDA) to inspect the vehicle and obtain salvage bids.
  4. Provide a complete chartstring (acct-fund-org-prog) where your insurance reimbursement (less the deductible) should be deposited.

Reporting Damage to the Department of Motor Vehicles (DMV)

The State of California requires that all vehicle accidents resulting in bodily injury, death, or $750 or more in damage be reported to the Department of Motor Vehicles (DMV) using a form called the SR-1. For years, the campus did not file SR-1 forms because under California Vehicle Code 16000(b) the forms are not required for state-owned vehicles. However, in an effort to increase the accountability of campus drivers and to reinforce the message that safety is the first concern, Risk Services now files SR-1 forms with the DMV whenever a University vehicle is involved in an accident resulting in bodily injury, death, or $1,500 or more in damage and evidence indicates that the University driver is at fault.

Drivers using campus vehicles should know that their personal insurance rates and/or driving privileges may be affected as a result of the University filing SR-1 forms.